Essentially, the Bid Documents are the same as the construction documents described in the previous section. During the bidding process, clarifications may be issued, which will be included as addenda to the Bid Documents.
Phase 5: Bidding
& Contract Documents
Bid Documents will be issued to all bidders with a cover letter describing the bid process and schedule. A format for the final bid will be included in order to make all bids compatible. In addition, a documents review will be done with each General Contractor prior to their bid submission.
Site visits will be conducted by the Architect with all General Contractors and any sub-contractors they deem necessary to attend.
The Architect will review all bids and make inquiries with bidders if there are discrepancies or ommissions.
The Architect will coordinate with the owner to help them understand the bids and offer advice regarding final selection.
The drawings and specifications will be revised as necessary to reflect all final decisions made during the bidding and contract negotiations. These revised drawings become the Contract Documents.
The selected General Contractor will create an homeowner/contractor agreement, which will reference the contract documents and delineate all other contractual terms, including project schedule and payment procedures.